Letter #1 Re. When we see things are lagging because of any reason, we take steps to ensure that we catch up with the prepared schedule. We all want happy and healthy employees.Get them on their feet! This letter is being written to you because a need for additional staff members has been identified. Which best describes the metrics you track in your organization? You're a Supervisor Faced With a Professional Development Problem As a supervisor, you might have a skill gap problem in your team that you can easily address through additional training. During my shift I must do all the tasks, even cleaning the floor, and I do not really have time for a break. From identifying your ideal candidate, to writing an attractive job posting, to their first day on the job, this guide was developed by managers who have done it all. During budget setting season, ask hiring managers who ask for additional headcount to present their business case at yoursenior management's final budget meeting. Based on the late night emails and their tired voices, I knew all of them were putting in extra hours week after week. In addition to our 96-page ProGuide, you also get 5 editable templates that you can customize for your business, including: Get a Preview. Sample letters to request additional staff from your boss Here are examples you can use to help you request additional staff from your boss: Formal letter example Jamie Wiseman Customer Service Manager (555) 555-555 jamiewiseman@email.com John Banks Chief of Staff (555) 555-555 johnbanks@email.com Dear Mr. Banks, how can you convince your . Is the quality of work on your team decreasing? The timing and process for presenting a business case on adding HR staff depends on the relationship HR has with senior leaders. They might quit and take jobs with our competitors if we don't hire another person soon. The Vice President broke his fixation with his iPhone and looked up at the screen. -OntarioEmployee Handbook Template, Small Business Renewals Sub: Request to Appoint a New Employee. Parent Clauses. Everyone wants rock star employees! As the client has grown, come July your same team of 5 may now have 10 weeks of scope. But outside of our supervisor, no one does overtime, so using employee burn-out or overtime salaries isnt really relevant to making our case. Legislation, COVID-19, HR. I keep asking, but my request never gets approved! And I must admit that I used to think the same thing when I first became a manager. A concise letter free of unnecessary jargon is more likely to be read and understood. Efficiency is important and putting an end to despondency can help but there are situations when saying just be more efficient does not solve the problem of inadequate staffing. Assuming you talk to the temp and theyre interested in taking a full time position, position your request based on some of the following: the Temp now knows your company/systems (like they were on a trial period) and its not like youre taking a risk of hiring an outsider; they have done well and performed to date, they fit the culture and your organization; they have the skills to succeed in the future. After a brief discussion the Vice President, looking up from his iPhone, granted his immediate approval to hire 3 more people on the spot. I enjoyed your article and it provides good advise on how to address the problem of staffing. This can result in more investors coming on board or current investors increasing their contributions. Email us if you have more specific questions and wed be happy to help. A: They absolutely are if adding the additional housekeeper expense doesnt affect the bottom line of our household monthly budget. If youre told no the first time, ask why and listen carefully to the answer, he advises. Calculate how much extra work your firm would be able to get done with additional staff on board and how this would translate into additional profits. The Guide of finishing Sample Letter Requesting Additional Staff Online If you are curious about Alter and create a Sample Letter Requesting Additional Staff, here are the simple ways you need to follow: Hit the "Get Form" Button on this page. Many companies limit this to one year, as it then leads to a discussion of are they really temporary?. Explain why you are writing this letter and that the current workload is becoming too much for your current staff to complete without additional assistance. The recruitment of additional staff on a temporary basis of eleven months can be of great importance as it has much importance in the project accomplishment. My current situation is I have a fantastic temp employee who is doing the role of a marketing associate. Stuff is falling through the cracks. 1. I dont often see a business case presented along with a request for more resources. Below that, add the date, then on the fourth line, add a subject. Learn to be a Fred! 1. Before my request could be shot down, I presented the information I had collected for the past six months. Sample Letter Requesting Additional Staff. If you are truly struggling with your staff size and legitimately need to increase to handle the workload, consider collecting the employees time. The new advertising campaign has already brought in an additional $250,000 since September, which is more than enough to cover the cost of 30 half-time seasonal employees working at minimum wage for a three month period. The reason we suggest to start with hours is it is a reflection of your teams capacity of work. The company is saving costs by keeping the roll as temp, less pay, with no benefits, etc. When the economy is unstable, employers are faced with difficult decisions around staffing, pay and benefits. In addition, they are unable to guide people appropriately. It should also set out the steps you took to look at each department's current resources and what you anticipate will be departmental future staffing needs. Small business owners and CEOs often don't have the time or know what questions to ask to ensure that proper position due diligence is done up front before the recruitment process begins. Something you might want to consider is putting together a current state versus future state comparison, the difference being the added copywriter. (8-1) = 7,as long as the end result is 7. Thank the employer for their review and consideration of your training request. Duties & Responsibilities for Manpower How to Write a Proposal for Team-Building Ruth Mayhew has been writing since the mid-1980s, and she has been an HR subject matter expert since 1995. Justifying Additional Staff Download Premium Form. If they threaten to quit or stomp their feet, perhapsask them how they would handle their significant other insisting on. I make it a point to share the same advice that I once received. Re. POSITION REQUEST/STAFF JUSTIFICATION FORM Vacancy Request Form | Division of Talent & Inclusion UPDATED: January 10, 2020 . var currentUrl = window.location.href.toLowerCase(); For each one of the components of your needs assessment, describe the sources for your information and how you used that information. 77043, for Setting up a Department of Human Resources, Newsletter. U S Department of Labor Office of Workers Compensation. However, as I found out, managers arefar more likely to gain support when he or she can prove it is truly the right thing for the business to do. For example, if the goal is to increase sales by 30 percent, more HR help would be needed to hire and support additional sales staff. You need to think of a definition for the position so you can have something to refer to it by during the course of your letter. Companies depend on employees to create, handle and sell products and service, and new employees are necessary for a company to meet its growth goals. 4. Hi Patricia, Thanks for the feedback! He suggested that I spend time collecting data to justify my reasoning. A concise letter free of unnecessary jargon is more likely to be read and understood. I have tried several different search terms to search for information and ideas and this article is the closest I have found so far. As of December 2017, the U.S. Department of Labor's Bureau of Labor Statistics indicated the cost for private sector employee compensation was 31.7 percent of wages. SAMPLE LETTER REQUESTING ADDITIONAL STAFF NEED SAMPLE. Hiring more people makes the company bear more expenses. Does your company have a policy for how long will hold on to temp employees? Whats the long-term forecast for your company and industry? Sample Business Cases to Justify Hiring Additional Staff. The letter will communicate the urgency of doing this. State the purpose of your proposal and identify who provided input. There are less number of people working on a project than required. The same principle applies to business when justifying additional staff. endstream endobj startxref I specifically told them to record actual hours spent on the job,not just the tasks they spent time on betweenthe hours of 8 to 5PM. We find ourselves getting to bed later each night to get things done and it just doesn't seem doable anymore. Fosters a strongculture of business acumen for managers and ensures they (and their teams) view adding headcountthrough a business lens. COVID-19Portal All Rights Reserved. One of the biggest complaints I get from employees is that they just lose time switching between tasks. 2023 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. Ensures due diligence is done and there is strong business rationaleto support a request for moreheadcount. I hope these help! Building a solid business case can get you the help you need. Follow through with your request and insist that this be done. Oftentimes, we extend working hours, and sometimes, more manpower is obtained. People, by and large, need more staff because: Since the objective is to convince the reader, the justification should always be provided convincingly so that fruitful results can be obtained. 653 0 obj <>stream Not being specific with your requests is a critical mistake to avoid! If you're looking for other documents to support opening a new position, check out the. But building a solid business case that aligns with the companys strategic goals can get you the help you need. We also need three data operators who will enter the required data into the project systems. I am requesting permission to immediately hire 30 half-time seasonal employees in the shipping department . Creating an Awesome New Hire Experience: What to Do in the First Weeks of Hiring a New Employee, 10 Things I Learned from the Worst Boss I Ever Had. Waters, As part of my professional development with this company, I would like to pursue additional training to help me further improve and develop my skills. Our workers have been overburdened and paying extra time for the goals which is already a negative impact on the companys repute. In turn, this often leads to a decrease in employees. Make the reader know that you dont have any personal motive to achieve when you are demanding more workforce. The best way to justify hiring additional staff is to point out how important employees are for growth and customer service. Ohmae highlights examples of mistakes firms made in their product development strategies, falling short in the worlds marketplace. HR Toolkit for Clients The methodology should also include the availability of workers, because there's no sense in petitioning for additional staff if the labor market is such that you don't stand a chance in attracting qualified applicants. My colleague told me to look at the situation from the other side of the table. edu/academic-policies-and- . To write a Sample Justification Letter to Hire a New Employee, follow the steps below: Today's date. Write a list of the reasons you need the additional staff members. Often, the person responsible for HR is doing work thats not really HRs role, Herrmann says. You may hear words like, bureaucratic, unnecessary, or HR make-work project. The . The following points can be kept in . Start With the Essentials Depending on the size of your organization and the complexity of your staffing plan, your request for additional staff proposal should have at least four basic sections: Executive Summary Needs Assessment Methodology Budget Before you start writing the letter, make sure you have a way to define the position you're outlining. If department profitability will be affected, provide projections that illustrate the effect of the reduced workforce on the bottom line. Members may download one copy of our sample forms and templates for your personal use within your organization. But then again, the data did not lie. 2. Learn how SHRM Certification can accelerate your career growth by earning a SHRM-CP or SHRM-SCP. For example, your needs assessment might include descriptions of average employee tenure, succession planning, employee training and development, and attrition and turnover. Career counselor Anna Ranieri, Ph.D. offers advice when asking to advance to a leadership position, recommending the use of statements like: The money has to come from somewhere without decreasing the bottom line number. Do you expect that volume of work to continue? In work life, meeting deadlines and executing tasks at a normal pace is eminently important. Describe the impact on the department if the request is not approved. The budget for additional staff is more than just what employees earn. Open Search. There are also costs to recruit, train and onboard employees, which depend on the time and wages of human resources team members engaged in the hiring process. For 30 years we have proudly connected 600+ companies with over 5,000 candidates. He acknowledged that the evidence was clear and the vision and future goals we were working towards we indeed the right ones. Suite 202 Filter & Search. I had the full time position last year, but when that particular employee left, we hit a hiring freeze, and the position was disolved. For example, can the department be re-organized to improve productivity? Interested in more Celarity webinars? Youll want to collect the data that will help you frame your argument for why you need more staff, exactly how many new employees, what kind, and why. HR Consulting Kit Full time employees are certainly more costly than temps due to all the benefits. [/ezcol_1half_end]. One argument against increasing staff is the thought that your section can do more if you were more efficient. And you'lldefinitely hear, Im too busy to fill out this form! If your department will not be able to meet a crucial deadline, mention this fact. Sample Headcount Justification Presentation, https://www.managersresourcehandbook.com/tools-and-templates/, Ignorethe title this book packs in loads of great ideas for ANY company looking to connect with customers. A face to face interview is conducted with the hiringmanager to present his business case. The contracted project was to be initiated on 01-02-20XX which has not been initiated well till today. When your department has more work than it can handle, adding staff members may seem like the logical solution to you. Working from Home General Terms; Estimates and Reconciliation of Estimates; Supplemental Funding; Please note that all such forms and policies should be reviewed by your legal counsel for compliance with applicable law, and should be modified to suit your organizations culture, industry, and practices. You can use data like this to calculate a specific deficit in your needs. This is Michael Kerstein, the Assistant Manager, Stigma Dock Groups. I prepared my evidence. Ruth also is certified as a facilitator for the Center for Creative Leadership Benchmarks 360 Assessment Suite, and is a Logical Operations Modern Classroom Certified Trainer . Do the gaps frequently change? Sample Justification Letter for Additional Staff. Here is a sample headcount justification presentation that can help you formulate your argument to get more people and hire additional staff. More specifically, are they doing something that another person could/should do? To help with the hiring process, provide the job description and qualifications necessary for applicants. $("span.current-site").html("SHRM MENA "); Those could include data to show an increase in the HR workload and your work hours or a decrease in employee satisfaction. You are simply providing them with the tool to fulfill those responsibilities. We would assign the seasonal people to picking and packing. A sample Justification Letter for Additional Staff can be downloaded below. So yes, you have the work, yes you need help, but adding a new team member still comes with a significant price tag and thats the hurdle you need to overcome. This isnt to say theyre socializing or goofing off, but simply that there are distractions or things that happen every day that take time away from the job. Identify the Need of the Department for the Additional Employees. Benefits include paid time off, insurance and retirement savings contributions. When it is time to expand your workforce, you will first need to submit a request to the head of your department or company for approval to hire a new employee. Here is a sample headcount justification presentation that can help you formulate your argument to get more people and hire additional staff. With 30 additional seasonal employees we would be able to expand hours of operation and work 24/7 during the holiday rush. 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