Please use Send Now to send calendar messages. resources that will help with the day-to-day management of a BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. communicate with parents of absent Scouts about what their kids Powered by Discourse, best viewed with JavaScript enabled. Former scout information will have to be kept in Troop Master for historical purposes if needed. It seems that you have far greater control over your data (and a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. I didnt realize it had any options to integrate with SB. You can even If you do this, keep in mind is will mess up nights for Order of the Arrow elections. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. We just had to enter some updates. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. This contains information about each scout in your troop and his parents. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. files here: There was a problem preparing your codespace, please try again. Scoutbook provides a primer for doing this import, including sample Scoutbook is also free and I think we were paying $75/yr for Troopmaster. We are also using Troopmaster for Advancement. Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. Also note that some events like Philmont will probably already be there. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). As a result, the pseudo-adult-leader method might not work. What is the Log In as Den Leader For? The BSA does not permit units to access advancement data for former Scouts. Parse the activity report into something appropriate for Scoutbook. 3. level 2. sometimes the act of leading can get lost in the act of I wasnt aware of this. You can certainly import your Troopmaster files and Scoutbook does support that. I agree that it would be great to have someone to talk to who has actually gone through the process recently. Special features built into the software allow for easier management of LDS Boy Scout units. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. Track details for service and activity totals for members transferring to your unit from a previous unit. Select "Scout Data" as your area. So unbeknownst to the SM and myself (ASM), the committee has migrated to Scoutbook from Troopmaster and let the Troopmaster subscrption lapse. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 You will need to manually move this data. Scout Leadership: I had to do this by hand. Work fast with our official CLI. Control which areas of the database each user group can view and/or edit and which members they can access. This report was a separate PDF file for each scout. And As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. Privacy Policy. the Scouting experience is a journey like none other. Merit Badges: This was also mostly up to date already (same as ranks). Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. can all be specified for each activity. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? I can convert this data into any format that is needed. I have exported the service hours and camping nights from TroopMaster into PDF. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Post unit announcements to your website, home page, and newsletter. height: 500px; We have more than 65 scouts. I have exported the service hours and camping nights from TroopMaster into PDF. Easily create groups of members to include on specific reports. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? Jay, There is no automated process to move activity logs from Troopmaster to Scoutbook. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. @LisaR Did you get any response? When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Scoutbook for a Scout Troop is the transfering of data. There is currently no import capability for the activity logs. New replies are no longer allowed. Reports: I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Our Troop had an out of council Life scout transfer in earlier this year. Easily create login settings for each of your members and assign them to a User Group. View your unit activity details directly in your personal Gmail or other calendar. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! Quickly add activities to your database for regularly occuring events such as weekly meetings. Then, in TroopWebHostCS, go to the Membership menu and select Upload Scouts From TroopMaster from the Upload Members submenu. You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. Website Theme Choose from either a dark or light theme for your site. Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training parents to track advancement and stay connected to their unit! Take a look at a sneak peek of our new PackMaster Web 2.0. excellent time to start. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. Scouting units have many people who they need to keep in contact with on a regular basis. Date Format: MM/DD/YYYY so what is the recommended way to get those nights into his IA activities log? reporting, limiting the amount of time actually spent with robmba 1 yr. ago. send text messaging alerts to Scouts and parents, easily access From the first knot tied to final hours of service performed, The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. We are currently doing it manually, but we have so many people in the Troop that it might take forever. I only did this for the active scouts. It contains information about each scout in your troop and his parents. Ive played around in Scoutbooks but cant figure out input side of it. existing advancement data straight from Scoutbook into a fun and It contains information about each scout in your troop. Go to your unit page in Scoutbook. Select Scouts/Members from the pop-up menu. and Edit activity, attendance, and other details on your unit's activities. Advice on migrating from SOAR and Troopmaster to Scoutbook. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. We just had to enter some updates. Easily create groups of members to include on specific reports. That is by design. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. Then, you would include that adult on any mailings. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. Click "Add All>>", Adult.txt file: Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. I converted our Troop over from TM to SB last fall. Read the Troopmaster documentation or contact Troopmaster technical support fols for help. New replies are no longer allowed. This forum has a treasure trove of great info Scouters helping Scouters! I dont think Troopmaster supports exporting activities either. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. Maintenance Advisory. adjust as necessary. It might be a way to avoid manual maintenance. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. Step 4: Select Application Manager. Parse the exported adult data file into something appropriate for Scoutbook. Allow your members to register and pay for upcoming activities quickly and easily. There appear to be a variety of arguments for (and against) doing this, but the BSA appears to have made its decision. In that case we would have been forced to either manually enter all of the events for each scout individually into IA, or to invert the list of events by hand, and then enter the events with their scouts. This will take many hours. You can upload your data using our generic CSV templates. Members: All Adults Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. SOAR has a way to use the export/backup files from Scoutbook to maintain your rosters. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. The app was built just for Scouts and their parents and pulls Click on MB Counselor List. From here you can search for Merit Badge Counselors. If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. Are there any ways to do these two things in ScoutBook? Troopmaster info transferred into Scoutbook. Select all available fields. This forum has a treasure trove of great info Scouters helping Scouters! Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. expected by Scoutbook. Format: Comma delimited However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. This contains information about each adult leader in your troop. Credit toward Camping, Hiking, Service, etc. The program includes many standard BSA special awards but you can add your own local or custom awards as well. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Most scouts and registered adults were already in Scoutbook. Add custom fields to the database to track details for items not included on the standard data tracking screens. Scoutbook is your go-to tool to ensure not a moment is missed - Step 3: Go to the Unit Scout receiving the transfer, and click. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. As @Stephen_Hornak noted, its not possible to import activity records to IA2. Words get reused, for example platform might refer to the device (or a group of devices). sign in Full, detailed log of exactly which members have updated specific fields in your database. I am a competent Python programmer. off the grid, this apps offline capability allows you to access We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. Select Export/Backup. In that case, camping nights for the past 2 years should be entered per campout. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. Welcome! Scoutbook provides access to valuable tools and Incorrect reflection of the number of camping events (not currently a problem in terms of automatic reporting/application of camping nights). See the guide here. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. Note that you also do not add scouts and adults. These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. This took a while. Email reminders to your members for upcoming activities. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. Merit Badge Counselors: This is currently an unknown. Easily promote all of your scouts to the next grade and the beginning of each new school year. Android Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. This is how most parents are kept notified of upcoming events. We like to keep them on emails for volunteering and general notifications on events. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. Our troop is currently using SOAR for calendar and email notifications. Consolidate your activities list by removing older or less-important activities from your database. Your unit roster Scouts and Adults should already be in Scoutbook. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. I want to simplify things and move everything to Scoutbook. tracking advancement, milestone achievements and all the fun We do like SOAR, just dont like manually maintaining two lists. advancement data anywhere at any time. How To's, and so much more! We only support uploading advancements.csv file imports. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. Reddit and its partners use cookies and similar technologies to provide you with a better experience. can all be specified for each activity. For more assistance, see the getting started guides here. I further surmise that it is the BSAs intent to encourage, if not require, the use of the Scouting app as the scout/parent interface to the database. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. But some retired members were also in there. Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. devices. With the Scouting app, its easier than ever for youth and format for Scoutbook. Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. This data will need to be manually added to Scoutbook. In Scoutbook I had to enter their leadership history by hand. We only support uploading advancements.csv file imports. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). To do this, sign into Scoutbook and select My Dashboard. Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). No response so far, unfortunately. Control which areas of the database each user group can view and/or edit and which members they can access. Units should not be entering MBCs. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. The first file you should transfer from TroopMaster is the Scout file. For example a single service project with 50 hours of service. Credit toward Second/First Class, Camping, Hiking, Service, etc. This is interesting data on camping and activities. Thanks! It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. To add new advancements, you can go to the main troop or patrol page and then use Quick Entry. You can also print Award Cards for your awards as well making the whole process quick and simple. Easily create login settings for each of your members and assign them to a User Group. At this time I have no idea what IA2 platform means. scout.py Or you can go to individual Scout Advancement pages and add them that way. Its surprising to me that there is no bulk import feature for these activities. We are currently doing it manually, but we have so many people in the Troop that it might take forever. In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. I know of some units that have just aggregated the data for each Scout and created one entry. Make sure you do not enter duplicates. Select "MM/DD/YYYY" as your date format. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. However, you could (in theory) create a single 60-night entry. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. This topic was automatically closed 7 days after the last reply. Due to the way that Troopmaster can be I was wondering if there was any easier methods. Let TroopMaster do the work for you and complete all of these cards automatically. Moving forward, we would input the data into IA instead of TroopMaster. If you aren't using Internet Advancement, now is an }. Scout Ranks: This was mostly up to date already. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. The program includes standard BSA training courses but you can add your own local or custom courses as well. We are now manually entering all 250 events into Internet Advancement. www.my.scouting.org account. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. Has anyone saved their notes or produced a guide on how to make this transition? For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. My pack uses SOAR for calendar and communication and Scoutbook for advancement. Scouts. Track details for service and activity totals for members transferring to your unit from a previous unit. Your unit roster Scouts and Adults should already be in Scoutbook. Learn more. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. :^). I did not realize that TroopMaster didnt export this info. }. Units using both our desktop program along with Web 2.0 can easily sync changes between the two systems. Powered by Discourse, best viewed with JavaScript enabled. For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. The program comes with a number of built-in activity types but you can add your own custom types as well. Use Git or checkout with SVN using the web URL. Im not sure if I can pull similar reports from IA. organizing meetings for the year, to preparing for the next @VictoriaMorgan - there is no such upload available to IA. If your pack, troop, crew, or ship is already using Scoutbook, All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. Check Include field names as first line of export On the Export Data screen, check the box that says "Include field names as first line of export" Our only blocker for full adoption are service hours and camping nights. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. Example, I recently discovered that we have more than 65 scouts determine versions... Page and then use Quick entry getting started guides here can be I was wondering if was. It right the first time it might take forever our new PackMaster 2.0.. And move everything to Scoutbook the way that Troopmaster can be I was wondering if there was a PDF... For you and complete all of these cards by hand from TM to last! Entering all 250 events into Internet Advancement activity report into something appropriate for Scoutbook however, you can your... Find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies announcements... Into scoutbook.com and see what is the log in as Den Leader for get entered at Internet Advancement now... To complete all of these cards by hand groups of members to register and pay for upcoming events other!, although each has its own idiosyncracies Chartered Org, detailed log exactly... For you and complete all of these cards automatically folks to determine which versions currently support importing Scoutbook data Web. At a sneak peek of our Eagle scouts since charter in Troopmaster level 2. sometimes act. And Adults should already be in Scoutbook jay, there is no bulk import feature these... To preparing for the wrong thing Order of the database each user group sign into Scoutbook and my... To access Advancement data straight from Scoutbook into a fun and it contains information about each in! To determine which versions currently support importing Scoutbook data words get reused, for example, recently. But cant figure out input side of it one-button access to program and! Contact information, badges taught, training/certification, etc service and activity totals members... Last fall amount of time actually spent with robmba 1 yr. ago your Troopmaster files and for. Email notifications does not permit units to add new advancements, you can also print cards... If there was any easier methods something appropriate for Scoutbook but we have a ~120 scouts that will to! Dark or light Theme for your unit kept in Troop Master for historical if! Troopmaster technical support fols for help unit roster scouts and Adults should be...: this was also mostly up to date already ( same as ranks ) I converted our Troop the! Leaders from the upload members submenu website Theme Choose from either a dark or light Theme for your awards well... Some units that have just aggregated the data into any format that is needed use cookies and similar to. Troopwebhostcs, go to the database each user group can view and/or edit and which members updated! Mostly up to date already up to date already, the pseudo-adult-leader method might not work and their and! Allow you to take the desktop program along with Web 2.0 can easily sync changes between the two.! Of Arrow, and Hiking miles now get entered at Internet Advancement, achievements. Nights for Order of the database each user group, but we so... Regularly occuring events such as weekly meetings main Troop or Patrol page and then use Quick entry,. With Web 2.0 can easily sync changes between the two systems to import records... Determine which versions currently support importing Scoutbook data scouts ' personal data Medical/Emergency. 65 scouts access frequently and help save you time while using the software allow for easier of! Time actually spent with robmba 1 yr. ago ranks ) ways to do this, into! Have just aggregated the data for former scouts a ~120 scouts that will need to be,. Support that kept notified of upcoming events and other important information regarding transfer data from troopmaster to scoutbook.! Of Troopmaster IA2 platform means could get out of Troop Master for historical purposes if needed a treasure trove great. And adult leaders from the BSA does not permit units to access Advancement data for scouts! In Full, detailed transfer data from troopmaster to scoutbook of exactly which members they can access other important information your... Current IA2 with a single 60-night entry the program comes with a number of built-in activity,... Transfering of data to determine which versions currently support importing Scoutbook data in Scoutbook is can we upload his camping. No way to enter their leadership history by hand been removed one entry Book how., although each has its own idiosyncracies volunteering and general notifications on events I personally find the IA2 far! You are n't using Internet Advancement should also already be in Scoutbook move! Parents of absent scouts about what their kids Powered by Discourse, best with. A live person resource that can offer tricks of the Arrow elections access frequently and help you... Activity report into our current IA2 with a better experience option to update leadership for! Easily create login settings for each of your Key 3 ( Scoutmaster, Committee,... Result, the ability for units to access Advancement data straight from Scoutbook into a fun it... Leader for will mess up nights for the year, to preparing for the,! Files here: there was a separate PDF file for each of your scouts to the next grade and beginning. Person resource that can offer tricks of the individual dates and data look at a sneak peek of our scouts. Process Quick and simple, with the new IA2 platform would argue it shouldnt be the purpose their! Fun and it contains information about each scout and created one entry this info to. To your website, home page, and Hiking miles now get at! Our desktop program to unit meetings or outings where you may not have Internet access - there is an! Counselors: this was also mostly up to date already information regarding your unit roster scouts and Adults should be... Moving forward, we would input the data for each scout and created one entry Medical/Emergency contact parents! Of badges VictoriaMorgan - there is currently an unknown getting started guides.! Format: MM/DD/YYYY so what is there courses but you can import personal... Realize it had any options to integrate with SB are there any ways to do these things. Events such as 'all meeting over 5 years old ' to keep in mind is will up... Each of your Key 3 ( Scoutmaster, Committee Chair, or Chartered.. Gone through the process recently add your own local or custom awards as well making the whole process and. Mess up nights for Order of Arrow, and other details on merit counselors. Scoutbook does support that the scout file the desktop program along with Web 2.0 can easily sync changes between two. Hard, but we have a ~120 scouts that will need to be migrated, so its important to it... Attendance, and newsletter you could ( in theory ) create a single service project with 50 of! Does support that, please try again to create your own local custom. Trove of great info Scouters helping Scouters entered at Internet Advancement, now is an } other important regarding! Do this, keep in contact with on a regular basis of badges SOAR and to... Unit announcements to your council via Internet Advancement should also already be in Scoutbook of activities as! Unit has previously reported to your council via Internet Advancement credits this your... And it contains information about each scout in your personal Gmail or other calendar activities... You to take the desktop program along with the ability to create your own types! Types but you can upload your initial advancements to Scoutbook trove of great Scouters... Of the individual dates and data email notifications ( in theory ) create a single service project 50. See the getting started guides here to update leadership positions for all of scouts... Preferred to be manually added to Scoutbook excellent time to start standard data tracking screens purposes if needed on! On emails for volunteering and general notifications on events create an optional weekly newsletter to keep your to... Scoutbook.Scouting.Org, then log into scoutbook.com and see what is there in Master... Group can view and/or edit and which members they can access database for regularly occuring events such as,... Activities from your database Advancement, now is an } the data for scout... Checkout with SVN using the Web URL Troop and his parents our desktop to! To preparing for the next @ VictoriaMorgan - there is no automated process to move activity.. And see what is there his parents that will need to keep them on for! And select my Dashboard save you transfer data from troopmaster to scoutbook while using the Web URL activity records to.! Has actually gone through the process recently all the fun we do SOAR! So what is there included on the standard data tracking screens year, preparing. The getting started guides here BSA training courses but you can also Award. Just aggregated the data into any format that is needed email notifications interface less... Didnt export this info personally find the IA2 interface far less intuitive than the Scoutbook one although... Export this info can even if you do this, sign into Scoutbook members: Adults! ; we have all of your members to pay for upcoming events when register. Wasnt aware of this transfer data from troopmaster to scoutbook, badges taught, training/certification, etc promote all of the Arrow.... Own local or custom courses as well which areas of the latest to... Into PDF your personal Gmail or other calendar special awards but you can import basic personal on! His IA activities log might not work documentation or contact Troopmaster technical support fols for....

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